Meeting minutes
Minutes from ordinary and extraordinary meetings with date, attendees and resolutions. Available for PDF download from the day after the meeting.
Downloadable PDF
Document Management
All your community documents, always accessible
Minutes, bylaws, communications and budgets organized and available 24/7 from any device. No paper, no waiting.
New document
Meeting minutes Feb 2026
Download available
PDF · 2.4 MB
Documents organized by categories
Each document type has its own space. Residents find what they need in seconds.
Bylaws
Current community bylaws with version history. If modified at a meeting, the new version is published automatically and residents are notified.
With version history
Communications
Circulars, notices and announcements from the president or manager. Residents receive instant email and push notifications when a new one is published.
Automatic notification
Internal regulations
Internal rules, facility usage regulations, coexistence protocols and any regulations approved by the community.
Always up to date
Budgets and settlements
Annual budgets, expense settlements, special assessments and account statements. Full financial transparency for all homeowners.
Financial transparency
Certificates
Payment clearance certificates, meeting resolution certificates and other official documents that residents may need for administrative procedures.
Official document
How do documents reach the residents?
A simple 4-step process that eliminates paper and waiting
1
Document is uploaded
The president, board or manager uploads the document to the platform from the management panel, classifying it by category.
2
Automatic notification
All residents receive an email and push notification informing them that a new document is available.
3
View and download
Residents access the document from their panel, view it online or download it as PDF to save on their device.
4
Historical archive
Everything is stored in the community digital archive with full history, search and filters by date, type and category.
Why digitize your community documents?
Communities that digitize their documentation reduce conflicts, save time and improve transparency with their residents.
24/7 Access
Residents access any document whenever they need it, without depending on the manager's schedule or requesting it in writing.
Quick search
Integrated search by keyword, date and category. Finding minutes from 3 years ago takes seconds, not days.
Automatic notifications
Each new document triggers a notification to all residents. No one can say they were not informed.
Paper savings
No more photocopies in mailboxes. Digital documentation that is accessible, eco-friendly and with no printing costs.
Security and backup
Documents are stored on secure servers with backup copies. No risk of loss from fire, flood or misplacement.
Full transparency
All homeowners have access to the same information. Misunderstandings, complaints and neighbour conflicts are reduced.
This is how the document manager looks
Intuitive interface so any resident can find and download what they need
Ordinary Meeting Minutes - February 2026
14 Feb 2026 · PDF · 2.4 MB
New
Extraordinary Meeting Minutes - December 2025
18 Dec 2025 · PDF · 1.8 MB
Ordinary Meeting Minutes - June 2025
22 Jun 2025 · PDF · 3.1 MB
Ordinary Meeting Minutes - February 2025
15 Feb 2025 · PDF · 2.0 MB
Want to digitize your community documents?
Join the communities that already have all their documentation organized, accessible and secure in the cloud.
Questions about document management
We answer your questions about documents in COMYVO
More questionsWhat types of documents can I access in COMYVO?
You can access homeowner meeting minutes, community bylaws, communications from the president or manager, internal regulations, annual budgets, settlements and official certificates.
Are documents available 24 hours a day?
Yes, all documents uploaded to the platform are available 24/7 from any device with internet access, without needing to request copies from the manager.
Do I get notified when a new document is uploaded?
Yes, every time the president or manager uploads a new document, all residents receive an automatic email notification and, if they have the app, a push notification too.
Who can upload documents to the platform?
Only the community president, authorized board members and the manager or management company can upload documents. Residents have view and download access.
Are previous versions of documents kept?
Yes, the system keeps a version history for each document. If bylaws are updated, you can view both the current and previous versions.